Trail Runners Participating in the Upcoming Race Please Read Carefully Before Clicking on the Registration Button.
This Rules and Regulations shall apply to all the trail running race events organized and/or managed by Pimco Sporting Events Co. Runners either registering online at Pimco’s Official Web Site or registering at Pimco’s Partner Registration outlets shall be covered by this Rules and Regulations as well as other rules specific to a particular trail running race event. It’s understood that runners participating in the race event are fully aware and have read, understood, and agreed to the contents of this Rules and Regulations.
A. RUN AT YOUR OWN RISK
Trail Running is full of fun, exciting, and adventure filled sports but has its danger too like in any other popular sports. You may suffer possible bruises, injury, or even loss of life from accidents that may happen to you while participating in the event or from natural causes.
1/ The Race Organizer, the Sponsors, Municipality of Tanay, and all volunteer group organizations and individuals assisting this event, shall not be held responsible or be held liable for any injury, disability or death of registered participants runners or “bandit” unregistered runners before, during, and after the race.
2/ As participants in Pimco Sporting Events trail running race events, you know your body and the state of your own health. By signing up as participant runner you are responsible for your own safety and your own health condition. By running in the race event as registered participant runner or “bandit” unregistered runner you run at your own risk.
3/ You are responsible in getting clearance from your own doctor and your own medical expenses, needs, and necessities before and after the race.
4/ You are responsible in securing your own life and disability insurance.
5/ By signing the waiver upon registration or in case of online registration by signing up, you bind yourself to the waiver and this Rules and Regulations. And even if you failed to sign the waiver but continue to participate, take part, run in the race event you bind yourself to the waiver and this Rules and Regulations.
B. REGISTRATION and PARTICIPATION
Official Online Registration is done only through this official web site or at Facebook Page Pimco Sporting Events at www.facebook.com/PimcoSportsEvents Web sites or pages claiming to accept registration for us are not valid unless it is officially announced online or any media outlet by Pimco Sporting Events Co.
1/ Official Registration Partners will be officially announced and posted in both our official Facebook Page and official web site.
2/ For online registrants, you must complete the online form and click on submit or register. You will be officially notified of our acceptance of your online registration together with instruction to pay as given in the Statement of Account (SOA). You will only pay following the SOA. Payment is done through bank only and that you must keep your original deposit slip and you must send us copy to validate your deposit. Without the deposit slip, your registration maybe invalidated.
3/ For registration done at our official Registration Partners, you must complete the official Registration Form available only at Official Registration Outlets and pay Race Event Fees. Race kits are available at the Registration Partners which include the most important material in the race your Race Bib number.
4/ Race Kits of Online Registrants maybe redeemed using the original deposit slip or clear copy at our designated pick-up or redemption outlet, in our office at a given schedule, at the shuttle bus on race day, and at the race venue. Online Registered runners may choose to get their race kit at site on race day or at the bus if they are registered for shuttle bus service.
5/ Sponsors will receive their complimentary Registration Form which they can give to any runner of their choice. Runners with the Complimentary Registration Form must completely fill up the form and submit the same for the Free Race Kit at Pimco Office before the Race Event or at the venue on race day at least 1 hour before the gun start.
6/ All Registered Participant Runners without exception should submit back to the organizer original registration form fully signed by you as the runner. Registration Form signed by representative of the Team or any person other than the runner will not be valid. Runners even with Bib number will not be allowed to take part unless he/she submit the signed waiver on top of his name. If he/she fails to submit and sign the original registration form and waiver and still is able to run and participate, the said original registration form and waiver will be validly in operation as if its signed by the participant runners.
7/ For Online Registrants, there is a pre-filled up Registration Form on race day to be signed please ensure that you sign the Registration Form with the waiver and submit the same to organizer before the start of race.
8/ For whatever reason that the Participant Runner failed to return or signed the waiver and original Registration Form, the waiver and this Rules and Regulations remain valid and binding between the Participant Runner and the Race Organizer if and when the Participant Runner proceeds to participate in the Race Event and run.
9/ Unregistered runners who are able to run and participate without the expressed knowledge of the organizer by running without registering; using his old Bib; and or running using the bib and number registered under a different name is a “bandit” runner; however, Bandits are bound under this rules and regulations.
10/ Bandits are unregistered runners and are not allowed to run in the race. Any bandit caught running will be stopped and escorted out of the race and name taken. Bandits caught will be banned in all upcoming and future races of Pimco and PTRA.
C. THE RACE EVENT
The Race Event to which this rules and regulations apply is any of the race events organized, produced, and managed by Pimco Sporting Events such as Nature's Trail Discovery Run Trilogy Championship series; Love A Tree; and Run2Run series or any other race events under different titles, names, or brands.
1/ Schedule of the Race Event, official venue, location, and trail routes shall be fixed by the organizer. The organizer for whatever reason it may have reserves the right to postpone and change the schedule of the Race Event; transfer the official venue or location of the event; and reroute the original trail routes.
2/ Participant Runners may register and enter only in one race category and will not be allowed to transfer to any of the other race categories on the race day. In case of transfer of category from higher to lower distance, the Registered Participants forfeit the Race Event fee paid for the higher distance race category.
3/ Race Event fee is non-refundable except if the race is cancelled for the entire year. Postponement of the race is not a cancellation. In case of postponement, a new schedule will be announced via Facebook Page, email, and official web site as well as in official blogs and print media if available.
4/ Race Event has necessary permit with local government units in Tanay or in case where it will be transferred to another territory it will be held with necessary permits.
5/ Race event shall be held rain or shine but it may be subject to abrupt cancellation/postponement prior to the event and/or during the race event under circumstances including but not limited to extreme weather disturbances or sudden change of temperature such as extreme heat and/or if there is imminent danger to all parties participating in the Event when authorities issued high alert level. In such cases where the safety of runners and all individuals involved in the holding of the race event may be compromised, the Race Organizer reserves the right to stop the race or modify the distances. In case of race stoppage or outright modification, all runners will be credited on the distance of race finished. The 32k may be modified to 21k to shorten the distance in extreme case of sudden weather disturbances of trail routes become impassable. If such case occur all the 32k runners will be given credit for finishing the 21k.
6/ The Race Event is International Trail Running event and its open to all foreigners in all race distance category however, foreign participants in 5k and 10k will not be eligible for cash prizes but will receive all non-cash prizes and rewards.
7/ Race Event will have different distances Race categories where runners may compete such as but not limited to Newbies 5 kilometers (5k), Advanced 10 kilometers (10k), Seasoned 21 kilometers (21k) and Masters 32 kilometers (32k) or above. In view of mountain terrain and road conditions factor, the race routes may at times exceed the distance categories by several kilometers especially in routes where there are transitions along the highway and concrete roads given but it will still be recorded under the official distance categories of the race event. A category with less than 3 runners maybe declared a "no contest" category which means no trilogy champion can be declared in such a category but only winners in each of the Legs of the trilogy races.
8/ Each Race Category will have Cut-off Time assigned. Participant Runner must complete and finish entire distance of the race category that he/she is officially registered, taking part, and running. A Participant Runner missing the cut-off time assigned to the race category where he/she participates and takes part shall be disqualified – DFNd. However and exception for the 32k is allowed if and when the participant runner is able to finish 21k before taken out of the 32k for failing to finish under the cut-off time, he/she will be credited for the 21k completed.
9/ The Race Event is recognized by Philippines Trail Runners Association (PTRA). Result of the Race Event will be included in the determination of candidates for the Annual Trail Runners Award. All participating members of PTRA in the event will be placed on record of PTRA for possible upgrade in ranking and rating to International Elite.
10/ The Race Event is a property of Pimco Sporting Events as Organizer or manager. Photographers and runners are allowed to take pictures of the event provided the photos taken will be shared with the Organizer. The race organizer reserves the right to use any photographs, motion pictures, video recordings, or other media records for any legitimate purposes including commercial advertising without giving monetary consideration to any participant or photographers from whom the photos are credited.
D. CONDUCT OF THE RACE
Participants may run or walk. They are requested to observe proper running etiquette.
1/ Proper running etiquette is giving your fellow runners respect and courtesy. Sportsmanship must be observed in all stages of the race and participating runners should strictly follow observe the following:
a) Don’t heckle or disturb other runners whether it’s a joke. A friendly small chat of giving fellow runners motivation to carry on is welcome but heckling and joking around which may distract the focus of fellow runner will be a cause of disqualification from the race.
b) Cutting the way of runners dangerously is prohibited and will result in outright disqualification.
c) Runners must give way or outrun the runners behind him/her especially in single trails. Blocking the runner purposely may result in injury or accidents and may be ground for disqualification if proven to be intentionally done.
d) Runners who may pass by a fellow runner in need of help should extend help. They may call the attention of marshal at the aid station.
2/ Participant must wear the assigned bib number in front of his/her person and must be at all times visible to organizers, staff, marshals, timers, media, medics, and all officers of the event including security personnel assigned by LGU, military, and police to secure the race route. Swapping of race bib, before, during, and after the race is strictly prohibited and will result to disqualification. Runners not displaying their bib number will be considered a “bandit”. Runners who have no bib number visible will not be given finishing time.*
3/ Participant runners who take off before the race event starts may be disqualified.
4/ Race participants caught deviating from the race route or taking short cuts or exchanging their race bibs with another runner will be automatically disqualified from the race and may be banned for any future races of the organizers.
5/ Cheating will result in the disqualification of Participant Runner in the Race Event and shall be banned from participating in all races of Pimco and shall lose membership in PTRA or trail running club sponsored by Pimco. Trail Running like any sports is a gentleman/woman sport and therefore any Participant Runner caught cheating the others like doing shortcut and not completing the distance and then proceed to the finish line, he/she shall be disqualified and banned in any of the races of Pimco and membership in PTRA. Cheating to get ahead of the other is a taboo in the sports like Trail Running.
6/ Participant Runner should be at the starting gate before the gun start. The Starting Gate shall close at 2 minutes before countdown. Runners who are not in the starting gate at 2 minutes before countdown shall wait to be called by the Race Master before they can proceed to join the race. Runners who are late when all the Race Categories have already taken off shall have to wait for clearance from the Race Master to join the race.
7/ Participant Runners who are 1 hour late after all the race categories have taken off shall no longer be allowed to join the race and shall forfeit his/her registration. They may however claim their gift or loot bags.
8/ In the event that runners dropped from the race, ruuners are responsible to notify race volunteers and turn in the race bib tag at the nearest checkpoint or the finish line. Runners who choose to drop from the race for whatever reason should return to Race Venue and turn in their bib tag but should not cross the finish line. Runners who fail to comply with this rule will assume financial responsibility for any search and rescue expenses.
9/ 50k Runner who will stop and drop from the race at 21k mark should inform the Aid Station at the 21k and surrender the bib tag. After your time is taken and the bib tag, you must go back to the race venue but you should not cross the finish line. The 21k you finished will be credited to you.
10/ No pacing of runners either by bicycle riding pacer or runner without bib. Illegal pacing will result in the disqualification of runner being paced.
11/ Runners participating in category 21k and below are required to carry at least 20oz bottle or the equivalent hydration pack while 32k’ers or above are required to carry 2 x 20z bottles or its equivalent.
12/ Observed the "Leave No Trace Policy" which means strictly no littering on the race routes. You may stay at aid stations to eat and leave your garbage at the station’s garbage bag. Offending runner may be disqualified.
13/ If you observe any runner drop litter on the course, you agree to chase them down and get their bib number to report to officials at the next aid station.
14/ Aid station personnel have authority to remove you from the race due to rules infringement, runner safety or for missing a cut-off time.
15/ Runners who are rude or offensive toward our race volunteers will have their bib numbers recorded and maybe disqualified.
16/ No wearing of old race bibs. Runners who wear a bib number that is "out of sequence" will be disqualified.
17/ Runners who do not have a bib tag attached to their race bib at the finish line will not be "official" finishers.
18/ After crossing the finish line, runners must present himself/herself to the finish line marshals for the bib tag. In case Marshal failed to get the bib tag of the runner, same runner must call the attention of the finish line marshal and surrender the bib tag.
19/ Any category or a Division in a category maybe declared a no contest race if there is less than 5 participants running in the race. If a category or a division is declared a no contest race, the Trilogy Championship which calls for a 3-race contest is scrapped and every Leg will be a non-Trilogy Race and no Trilogy Champion will be declared. The organizer reserves the right to declare a category or division a non-Trilogy Championship Race in such case.
22/ All rules are non-negotiable and there are no exceptions to the rules. The race officials and aid station volunteers reserve the right to enforce rules and/or to create new rules, as necessary, up to and including on race day.
E. PRIZES AND AWARDS
1/ All winners must be physically present to receive their awards and prizes during the awarding ceremony. The organizer shall have the right to forfeit the prizes of winners who are not physically present during the awarding ceremony.
2/ Under Finishers are 32k Participant Runners who failed to finish under the Cut-off time and disqualified in the 32k but completed at least 21k of the total distance, they will be credited for the 21k and will receive Certificate of Finish for the 21k.
3/ Under Finishers shall not be eligible for Finishers Medal (if available) for the 21k but Certificate of Finish for the 21k completed while participating in the 21k Ultra. The Certificate of Finish will be mailed to the Runner or pick up at the office.
4/ For Security and for purposes of verification of results in case of protests that may be lodged by any participating runners who may have reason to file protest, Cash Prizes may not be awarded on site if it is warranted. Winners shall receive Cash Vouchers instead which can be redeemed only at Pimco Sporting Events office or upon request by the winners cash prize shall be deposited on bank of the winner or sent via money sender after 5 working days. The 5 working days allows any protest from other runners to be heard by the organizers. The 5 working days maybe exceeded in case of complicated issues of the concluded race event.
5/ If no protest is received by Organizer within the 5 working days period, winners will receive their Cash Prizes, sent via money transfer, deposited in the bank per instruction of the runner, or redeemed personally by the winning runner in the office of Pimco.
6/ Winners must make the formal request how the money will be sent via bank to bank deposit or via money transfer. If via money transfer, winners shall be charged the equivalent of the service fee by Money Remittance companies – Western Union, Cebuana Lhuiller, and LBC. Cash Request forms for winners will be available at the Organizers Administrative booth at the Race Venue.
7/ Non cash prizes and awards such as gifts, medals, trophies, shirts and other items shall be awarded on site immediately after the cut-off time. Awarding of winners shall immediately follow after the cut-off time for all runners.
8/ All finishers shall immediately receive their Finishers Package after crossing the finish line and after verification of Race Bib number, and surrender of bib-tag.
9/ All Finishers may claim their Finishers Package upon presentation of race bib at the Finishers Claim Booth.
10/ Non-Finishers or those that will not make the cut-off time shall not be eligible for the Finishers Medal and Finishers Shirt but will receive the Loot Bag and continue to be eligible for other prizes such as any gifts they will win along the road. Runners who will not be able to finish shall receive Certificate of Participation that will be mailed to them.
F. MISCELLANEOUS
1/ Should a runner makes a protest against any of the winners said runner must immediately notify the Race Officials at the Finish Line and inform them of the nature of the protest and bib number of the runner being protested to within fifteen (15) minutes after crossing the finish line. The protesting runner shall then submit a written protest to the Race Organizer within 3 days after the race event and pay a Protest Fee of P750.00.
2/ Organizer shall withhold any Cash Prize of the Winner who is subject of protest and shall decide on the protest within 3 days after receiving the formal protest.
3/ Organizer shall review the result of the contested race and may call the winners to answer the protest if there is proof submitted by the protesting party. If not the Organizer shall make decision and relay the decision to the parties involved.
4/ The Organizers decision is final in any protest and should be respected by all parties.
5/ Race Organizers shall always assume regularity of conduct of runners before, during, and after the race so that winners are assumed and declared winners unless there is overwhelming and sufficient proof presented by a protesting party of any violation of the winners in this Rules and Regulations.
6/ Participant runners may leave personal things at the Baggage Booth. You are responsible in keeping your personal things. The organizers shall be not be responsible for any lost item or things left and unclaimed in the baggage booth, in any place in the official venue, in official trail routes or in any other places.
7/ This Rules and Regulations are non-negotiable and there are no exceptions. The Race Organizers, officials, managers, and station volunteers reserve the right to enforce rules and/or create or add new rules as necessary, up to and including on race day.